Employer Notification Letter Template

Download the template as: Word (.docx) PDF

Sample Letter

[Your Name]
[Your Address]
[City, State ZIP]

[Date]

[Company Name]
[HR Department/Manager's Name]
[Company Address]
[City, State ZIP]

Dear [HR Manager's Name],

I am writing to formally notify you of the death of [Employee's Full Name], who passed away on [Date of Death]. [He/She] was employed in your [Department Name] department.

I am [Employee's Name]'s [your relationship] and am handling [his/her] affairs. I can be reached at [your phone number] or [your email] for any necessary follow-up.

Please provide information regarding:
• Final salary payment
• Benefits and life insurance
• Pension or retirement accounts
• Healthcare coverage for dependents
• Personal belongings at the workplace

I have enclosed a certified copy of the death certificate for your records.

Thank you for your assistance during this difficult time.

Sincerely,
[Your Name]
[Your Signature]

Customization Guidelines

  • Replace all text in [brackets] with the appropriate information
  • Use company letterhead if available
  • Include any relevant reference numbers (employee ID, etc.)
  • Attach necessary documentation (death certificate, power of attorney)

Important Tips:

  • Keep the tone professional and concise
  • Send via certified mail for tracking purposes
  • Keep a copy for your records
  • Follow up if you don't receive a response within 5 business days

Additional Resources: